June 2006

Datacap's First Annual Capture Conference

September 24-26, 2006 at the Historic Tarrytown House Estate 

You are invited!  Datacap's first annual User Conference is scheduled for September 24th, 25th and 26th at the historic Tarrytown House Estate, the former Duke mansion on the Hudson River near our corporate headquarters. Open to Datacap end users, partners and resellers, this conference will deliver a full agenda of ways to get more value out of your Datacap investment.

You'll attain training and tips that will deliver real efficiencies and savings to your organization. The agenda includes industry trends, case studies, future data capture capabilities, partners, vertical and horizontal applications, and lots of interaction. Key themes of Captivate 2006 will be: adaptability, distributed capture, web services, forms and invoice processing. More info, click here .

Help Us Determine the Best Sessions For You

Datacap would like to ensure that our sessions meet your expectations and needs. In that spirit, we have created a brief survey that helps you rate our planned sessions, according to your priorities.  Please take a minute, whether you can attend the user conference or not, to take a quick look and rate the sessions listed.  To view the survey, click here.

Special Offer - Combine the User Conference and Training

Datacap Implementation Training - September 27, 28, 29 follows the Capture Conference in Tarrytown. There will be a special training price for attendees of both the User Conference and training. Call Datacap for details. Space is limited.

Sign Up For New Invoice Survey Report

Special Report Covers OCR and Scanning in Accounts Payable

Datacap, Fujitsu and IOMA have just completed the first significant survey ever done on scanning and OCR in the Accounts Payable industry.  The detailed questionnaire, distributed in May, covers trends in scanning and OCR implementation, ROIs for organizations who have adopted these technologies, as well as the internal obstacles faced by AP managers who are struggling to get approval for imaging and automation. Analysis of the survey results is being prepared by Power Decisions Group of San Francisco. All results will be published in July 2006 in a Survey Report.  Send an e-mail to marketing@datacap.com to request a copy.

Respondents weighed in from a variety of different industries, including Manufacturing, Healthcare, and Financial Services. Most of the organizations of all sizes are represented. The median size was 500-1000 employees, though, some Fortune 500 companies participated.

Preliminary analysis of the survey results indicate a widespread awareness of the benefits of imaging, OCR and workflow in Accounts Payable, but also reveals a gap in many organizations between AP and upper management. A number of survey respondents reported that they see tremendous efficiency benefits and even requested project approval for automation, but this is not a priority of upper management.

* More than 70% of respondents indicated that less than 9% of their invoices are electronic (email or EDI)

* Average cost to process an invoice manually is $24, with a range from .22 cents to $350

* More than 50% of respondents feel that their current invoice processing system is inefficient and are not satisfied

* Only 32% of respondents scan all their invoices and 36% of those (less than 12% of all respondents) use data capture or forms processing solutions

* Less than 20% outsource invoice scanning and of those, less than 25% outsource invoice data entry

To obtain a free copy of the invoice survey report when it's published in July, send an e-mail to marketing@datacap.com.

Physicians Medical Group Automates Claims Processing With Taskmaster

Cuts Turnaround Time from Weeks to Hours

Physicians Medical Group of Santa Cruz County (PMG) is a Third Party Administrator that processes 250,000 medical claims a year for seven insurance plans and about 300 health care providers. For years, its claims department processed claims manually, reviewing and physically date stamping each claim, before sending them in bundles to a service bureau. The bureau then scanned the claims, extracted the data, and uploaded data and images for PMG to access - a process that routinely took 10 days or more.

In 2005, PMG instituted an imaging system that included Datacap's Taskmaster for Medical Claims, KnowledgeLake Imaging, Microsoft SharePoint and a Böwe Bell and Howell Sidekick 1400 scanner. PMG now scans 1,000 claims per day, which are fully processed within eight hours of receipt. The entire scanning process takes only two to three hours per day, cutting claims processing time, providing faster access to data, fewer compliance concerns and more satisfied customers.

Today, when customer service employees need to track down a specific document, they simply search PMG's secure database for the images, using inputs, such as claim number, patient ID, physician's name or diagnosis. To read more click here.

Datacap's "Cycle Faster" Donates $20,000 to LAF

Datacap Donated to the Lance Armstrong Foundation on Behalf of Winners Bowe Bell + Howell, Stellent and FileNet

Datacap's groundbreaking "Cycle Faster" Program at the 2006 AIIM Expo raised almost $20,000 from sponsor donations, pledges and gifts. The program closed in mid-June, and donations were made in the names of the three challenge winners: Bowe Bell + Howell for Fastest Male Cyclist (Ian Goodwin), Stellent for Fastest Female Cyclist (Betsy Kinkead) and FileNet for Fastest Team. 

Thanks again to all our sponsors, including Bowe Bell + Howell, Stellent, Fujitsu, FileNet, Kodak, Panasonic, ABBYY, Canon, Captaris, DocuWare, EMC Captiva, Hyland OnBase, Kofax, Oce, Parascript, Snowbound, Soluziona and AIIM.

To learn more about Cycle Faster and see pictures from the event, click here.

Tips And Tricks

Using Export Actions

Taskmaster's rules architecture makes setting up or changing a capture system easy and fast.  Perhaps the best example is how easy it is to set up or change Export Formatting using the Rule Manager's simple point and click interface. 

Taskmaster's Reusable Rules break down the language of programming into a library of easily-managed code snippets, called Actions. By stringing Actions together, you create Rules,  and using Rules, you can customize a capture system to do virtually anything you want.

As an example, say your organization uses IBM Content Manager to store and retrieve indexed images.  When you configure Taskmaster, you simply select the IBM Content Manager Export Actions from the Rule Manager library and assign it to the release of images and indexes. With most capture systems, this requires programming and compiling, which takes time and can get expensive. With Rules, no programming is required.

But wait.  Let's say your organization merges with another organization that uses FileNet P8 as its repository and management wants Taskmaster to populate both IBM Content Manager and FileNet P8. No problem. You can simply add the Taskmaster P8 release Actions in such a way that indexed images are released simultaneously to both systems.

Export Actions are the building blocks of Reusable Rules, and Rules control every aspect of the capture process, including data export.  Want to release captured data into EDI or XML format?  Point and click and assemble the actions and you can set it up in minutes.  Want to store images in JPG or searchable PDF format?  Easy.  Just change the rules.  For more on rules, click here.