Streamlining Document Processing for Transportation and Logistics

Transportation and logistics face unique challenges in the gathering and management of data. Transportation companies have a mobile workforce and, often, a distributed salesforce. Tracking deliveries is a paper-intensive process and regulations governing the transport of goods across state lines and between countries is highly regulated, with more to come. Datacap Taskmaster offers data and document capture solutions to meet these demanding requirements, while Taskmaster Web enables browser-based capture for distributed scanning anywhere in the world.

Key Processes That Benefit From Capture Solutions

Customs Compliance Document Processing - When it comes to interstate and, especially, international regulations, there is growing pressure on shipper’s and logistics companies to provide complete information about the contents of a shipment at the time the goods cross the border. Both the Patriot Act and the upcoming 10 + 2 regulation, among others, demand rapid and accurate data extraction from complex commercial invoices to fulfill customs requirements. Datacap Taskmaster for Invoices and its ability to capture line items from multiple page invoices fits the bill.

Inbound Invoices - Performing manual data entry of invoices into accounting systems or ERP systems may be one of the most tedious and time-consuming aspects of the manufacturing industry. An e-payables solution that uses scanning and recognition to match vendors to a Master Vendor File and automatically extract invoice data - including line items - can significantly reduce cost, raise accuracy and help an organization better manage its cash position.

Payroll, Proofs of Delivery, Sales Orders and Fleet Maintenance Documents - Distributed remote scanning of documents generated in the field can reduce the enormous cost of mailing or faxing documents to a central headquarters for processing. Remote scanning can accelerate input and eliminate delays in billing that can dramatically improve cash flow.

The Value of Capture for Transportation and Logistics:

• Reduced errors on data input
• Improved compliance with NAFTA, Patriot Act, EPA and DHS Regulations
• Reduced costs for error location and correction
• Reduced processing costs
• Reduction in FTEs required to perform data entry
• Improved cycle times and accuracy